Privacy Notice
This Privacy Statement is effective as and from 25th May 2018
This statement describes how we process your personal information. Please take the time to read it carefully. You have a number of rights in relation to your information including the right to object to the processing of your personal information where the processing is carried out for our legitimate interests.
We also use this data to meet our professional and compliance obligations, including detecting and preventing money laundering and financing of terrorism.
1. Who we are
We are McMahon & Williams of Toler Street, Kilrush, County Clare. You can contact us at this address by post or by email at info@mcmahonwilliams.ie.
Our data protection representative is Ciara Comerford, Solicitor of McMahon & Williams, Toler Street, Kilrush, County Clare.
The purpose of this Notice is to inform you of the data we collect relating to you and the uses we make of such of data.
2. Why we process your data, the lawful basis for processing your data and who we share it with
A. For people who view and interact with our website, we process data:
• to respond to your query when sent through our ‘contact us’ form
• We do not issue marketing or promotional material and we will not use your data for the purpose of communicating with you in this manner:
The legal basis for this processing is our legitimate interest in the administration and operation of our legal services as well as our legitimate interest in marketing and promoting our firm’s legal services.
We will retain this data for as long as is necessary to process your query.
B. For our potential clients, we process data:
• in order to market the services of our firm
• to provide you with legal updates on our website
• We do not issue marketing or promotional material and we will not use your data for the purpose of communicating with you in this manner:
C. For solicitors and barristers that we liaise with on client matters, we process data:
• In order to liaise with you about our client matters
The legal basis for the processing of this data is processing necessary for the purposes of the legitimate interests pursued by our firm in representing our clients.
We share the information you provide with our practice management system in order to store your contact information with our client file. We may also send you emails through our email service provider.
We will retain this data for as long as is necessary to complete the query/transaction for the period of our engagement or longer if required in accordance with the legal obligation.
D. For job applicants to the firm, we process data:
• to recruit new employees
• to ascertain your suitability for a specific role
The legal basis for this processing is processing necessary for the purpose of the legitimate interests of our firm in recruiting new staff.
We may also send you emails about your application through our email service provider.
We will retain this data for the duration of the recruitment process and we will retain your information on file if so requested.
3. Your rights relating to personal data
You have the following rights under the GDPR, in certain circumstances and subject to certain exemptions, in relation to your personal data:
• right to access the data – you have the right to request a copy of the personal data that we hold about you, together with other information about our processing of that personal data.
• right to rectification- you have the right to request that any inaccurate data that is held about you is corrected, or if we have incomplete information you may request that we update the information such that it is complete.
• right to erasure – you have the right to request us to delete personal data that we hold about you. This is sometimes referred to as the right to be forgotten.
• right to restriction of processing or to object to processing – you have the right to request that we no longer process your personal data for particular purposes, or to object to our processing of your personal data for particular purposes.
•. Right to data portability – you have the right to request us to provide you, or a third party, with a copy of your personal data in a structured, commonly used machine readable format.
In order to exercise any of the rights set out above, please contact us at the contact details at the start of this privacy notice.
If we are processing personal data based on your consent, you may withdraw that consent at any time. This does not affect the lawfulness of processing which took place prior to its withdrawal.
If you are unhappy with how we process personal data, we ask you to contact us so that we can rectify the situation.
You may lodge a complaint with a supervisory authority. The Irish supervisory authority is the Data Protection Commission.
4. Requirement to process personal data
You may browse our website without providing us with any personal data and this will not affect your ability to view our website.
If you do not provide us with your information for the purposes described above, we cannot respond to your queries sent through our contact us form, liaise with you on client matters or assess your suitability for a role within our firm. Where we need to collect personal data by law, or under the terms of a contract with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you. For example, we may require certain information from you in order to fulfil our requirements under both Irish and European Anti-Money Laundering Legislation before carrying out certain professional services. In the absence of that information, we may not be able to carry out those professional services, but we will notify you of this at the time if this is the case.
5. Automated decision-making and profiling
We do not use any personal data for the purpose of automated decision-making or profiling.